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This glossary explains some of the terms used in detailed catalogue records.

Level
This is the archival term for where the record can be found in the catalogue structure. The levels most often used in the catalogue are:

Collection
Summary details of an archive collection, for example the archives of a particular organisation such as the Fabian Society, or person, such as Charles Booth. A collection-level record will usually provide background notes on the creator of the archive (biographies for people or administrative histories for organisations). It will also provide an overview of the types of material available in the collection.

Series
Details for a series of records within a collection, for example, a series of minute books of an organisation or the diaries of a person.

File
Details for individual records within a series. This is the unit you will usually order in the reading room: perhaps a folder (or more), a box or a volume.

Elections
Some, but not all, of our general election ephemera has been listed as "Elections". Such records include the name of the parliamentary candidate, their political party and constituency.

Illustrations
Some, but not all, of our posters and photographs have been listed in detail as "illustrations".

Ref No
The reference you will need when requesting further information or to view material.

AccessStatus
This field indicates whether the material is available to view:
"Open" means you will be able to consult the material.
"Closed" means the material is not currently available for consultation.
There are a number of reasons why material may be "closed".
For example, it may contain sensitive personal information, or a depositor may have closed recent items for a set number of years. It may be possible to view certain closed items under the Freedom of Information Act. If the material you wish to see is noted as "closed" please see Freedom of Information Guidance for further information.

Extent
The quantity of material which is being described.

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